Version 5.1 is now Available

Vancouver, BC – July 15, 2011 – Eloquent Systems is pleased to announce the official release or WebGENCAT™ v5.1 & Eloquent WebSuite™ v5.1. Customers using software as a service (SaaS) are automatically updated with the runtime platform of WebGENCAT v5.1. Customers that have purchased Eloquent software and have it installed on their own server should contact the Help Desk for assistance. All WebSuite applications – Eloquent Archives™, Eloquent Librarian™, Eloquent Museum™, and Eloquent Records™ – automatically enjoy some of the new features by simply having the new WebGENCAT platform installed, while others require custom tailoring to be activated.

Version 5.1 contains new features in the following areas:

1. Public Access – it is easier to find precise information and share it with others. Features apply to databases used internally as well as those being promoted to a world-wide audience.
2. iPad Support – tested for Public Access.
3. Report Generator – enhanced features for printed reports and other output.
4. Data Capture – features that improve the speed of building the database.
5. Content Capture – streamlined capture of all types of digital content from local and shared drives as well as from SharePoint and MS Office applications – Outlook, Word, Excel.
6. Performance & Security – the ability to take full advantage of 64bit hardware technology.
7. Application-Specific – some features apply to only one or two applications.

Public Access

1. Popular Button – is the fastest way for new users to get results and become familiar with the database. The results delivered can vary from the top levels of a hierarchical database, to new arrivals, to current interests. The word on the button can be custom tailored.
2. Social Media – is supported with the familiar icons such as LinkedIn, Twitter, and Facebook on every detail display page, making it easy to share findings with friends.
3. Public Contributions – are supported by integration to either Google or Facebook, making it easy for researchers to leave comments on the detail display pages.
4. Google Translate – enables researchers to translate any page into the language of their choice.
5. Google Analytics – integration has been enhanced and is now an option with the public access of any application.
6. Member Services – has been enhanced to give members more power and give the administrator more control.
7. Cached Images – provide rapid display of a thumbnail browse when many images are attached to a single metadata record.
8. Other Enhancements – searching workflow is more intuitive and efficient.

iPad Support

Output Generator

• Deliver selected output directly to the user's MS Excel for viewing and further processing.
• Ability to configure a PDF report so that it opens in the default PDF reader rather than in the browser.
• Ability to configure a PDF for landscape.
• Ability to force a page break based on the data in a PDF.
• Ability to include data from the selected records in the headers and footers of a PDF report.
• Ability to apply a sort to the records selected for a PDF report.

Google Maps

A utility that searches on postal/zip code and finds the GPS coordinates streamlines the preparation of the database.

Data Capture

The batch Web form can be used for global changes. You bring a batch of records into the form, enter the desired data for the common area, and save the batch with the new data.

The batch entry has also been enhanced for two types of prompts: 1) a text field can be activated for a text-box prompt and 2) a date field can be activated for a calendar prompt.

All data entry forms, including those used by the Translator Module, now have been enhanced to interface with Google Translate so that selected text can be easily converted from English to another language. This streamlines the process of making the software as well as the data multi-lingual.

Content Capture

The Web form for creating a single record can be linked to multiple digital objects for a one-to-many relationship. A spreadsheet-style Web form supports a single digital object per row for a one-to-one relationship. It is an easy way to quickly catalog and file large numbers of digital records.

Version 5.1 supports a number of special routines:

1. Eloquent Add-in for MS Outlook supports the tagging of many e-mails and bringing them into a spreadsheet-style batch entry form. It will quickly file many e-mails on a 1-1 basis. If the e-mail has attachments they will be ignored.
2. Eloquent Add-in for MS Outlook with Attachments is used with a single entry form to attach a single e-mail along with all of its attachments.
3. Eloquent Add-in for MS Word is used to file and attach a Word document either as a Rich Text (RTF) or a PDF. The process of Word documents can capture all the text to support “full text” searching and convert the document to a PDF for attaching and storing.
4. Eloquent Add-in for MS Excel is used to file and attach an Excel spreadsheet.
5. SharePoint is used by some customers for document generation and collaboration. At some point the final version is cataloged and filed into the Eloquent database. Anyone in the organization can be given the ability to select and file their own documents using the Eloquent File Explorer described below.
6. Eloquent File Explorer is an Eloquent utility that works like Windows Explorers in its ability to find and tag many digital objects at one time and automatically bring them into the Eloquent Web form where they are cataloged and saved in the database. It supports tagging a batch of varying types of files and linking than all to a single metadata record, or using the spreadsheet-style Web form to create a new record for each digital object.

All of the above utilities are free for installation on any number of user workstation and interface with Active Directory to validate the user and restrict access to his/her portion of the shared drives as well as local drive. They are custom tailored for each user, ensuring proper filing of the digital objects along with their respective metadata to the database. All modified and new records are stamped with his or her name so they can be easily audited by an administrator.

The delete routines for records have been enhanced to ensure that when a metadata record is flagged as deleted all attached digital content is also deleted from the database. This is a very important feature for managing electronic records with a retention schedule.

Performance & Security

Application-Specific Features

• MARC Import Module for Eloquent Archives.
• Metric-Imperial measurement conversions feature for Eloquent Museum.
• Journal Cataloging Module for Eloquent Librarian for when the subscriptions portion of the Serials Module is not required.
• New Web form in Eloquent Librarian to streamline the cataloging and attaching of scanned journal articles.
• Link to author's website in Eloquent Librarian.
• Eloquent is licensed to deliver an electronic copy of Nomenclature 3.0 for Museum Cataloging: Third edition of Robert G. Chenhall's System for Classifying Man-Made Objects as an integrated component of the Eloquent Museum application.
• A function can be applied to any column to transfer its contents into the adjacent column, leaving the column empty. This is utilized in the Eloquent Records application when batches of boxes are removed from shelves and destroyed. The new column identifies the history of box storage. The box of data is destroyed, but the electronic metadata is maintained for historical purposes.

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