Manually enter the record for new copies linking to the
title or creating it on-the-fly
Use the cloning feature to quickly create multiple copies
for the same title.
Enter the quantity of new copies in the title record and
send them to a batch process that automatically creates all
the copy records. Single-copy titles are automatic.
Spine labels and barcode labels are easily processed with
PDF files processed with Acrobat anywhere on the Internet.
Variable loan periods are easy to maintain:
Copies are coded for various loan periods;
Patrons are coded for various loan periods;
A loan grid based on copy and patron loan codes control
automatic creation of loan period during the check out of
an item;
Closed days are avoided for automatically calculated due
days.
Non-barcoded items such as journal issues may be circulated
Overdue notice still includes issue details
Requests can be made by patrons/clients
Become holds if available, otherwise reserves
Reserve automatically goes on hold when item returned
Public search shows availability of copies
"In" if any copy is available
Due date if currently out
Serials module provides option for issue detail
Availability of any issue
Reserve by specific issue
Physical inventory is easily performed without closing the
library
Scanning of barcodes directly or with a portable barcode
reader
Reports of all lost items
Automatic return of found items
Statistics of usage is automatically logged
YTD and lifetime use by patron
YTD and lifetime use by copy
Advanced search into circulation transaction for various
statistics
Various check-out options available:
Fast barcode scanning
With verification of items and due dates
With traps and display of various exception messages
Display of patron details including all item out and personal
picture and signature with option to print
FINES
Rate of fines can vary with type of material and patron
View and report on fines pending and paid
Accept full or partial payment
BOOKING MODULE
Fully integrated with public access catalogue and circulation
modules
Loan periods automatically controlled by loan grid
By category of material, and
By category of patron
Allowing for preparation and shipping time
Automatic selection of date requested if any copy available
Closest alternate time slot offered
Option to accept shortened time period on date required
Option to over-ride loan grid
Library closed days are avoided in assigning dates
Advanced search option into booking records provide valuable
displays and reports
All bookings for one person
All bookings for one title
Daily picking lists in call number sequence for items to be
shipped
Packing slips to accompany materials
Advanced search into booking records provide statistics of
usage
SERIALS MODULE
Fully integrated with other modules
Journal titles are in catalogue
Requests, reserves and circulation at issue level
All bookings for one title
Single entry expands to create all volume, issue and copy records
for entire term of subscription
Wide range of frequencies
Due dates automatically calculated
Special issues inserted later
Paper or electronic subscriptions
Two routing options
Automatic routing lists
Automatic reserve system
Automatic print of barcode labels
For circulation of issues
For tracking arrivals
Automatic claim reports
Comprehensive budget/expenditure reports
Supports foreign currency
ACQUISITIONS MODULE
Fully integrated with other modules
Orders link to titles
Orders link to clients/patrons & departments for budget
Create or edit patrons, titles, and suppliers on-the-fly
as needed
View all detail about any title, patron, or supplier when
preparing order
Public searches show titles with on order status
Reserves can applied to items on order
Efficient processing through stages in batches
Preparation
Many titles for one person/department
One title for many people/departments
Processing/sending order
By email automatically
By fax with order by automatic Acrobat
Receipt of shipment
Validate price
Validate quantity
Backorders automatically created
Monitored
Cancelled
Directed to another supplier
Any number of foreign currencies are supported
On supplier record for automatic use on PO
Converted to local currency on budget reports
Detailed budget reports
Detail within department
YTD summary for all departments
Outstanding orders considered as committed
Spent, committed, total, budget, and % remaining
Order allocated to this or next fiscal year
Always current, can be viewed prior to sending orders
MARC IMPORT
Populate your library with MARC records from any source
Automatically prevent duplication of titles and authorities
Automatically upload to Eloquent Librarian using WebClarity's
BookWhere (a Z39.50 client)
Customize your own MARC field mapping
CONTENT MANAGEMENT
Store digital images in any format (.gif, .jpeg, etc.)
Store digital documents in formats such as Word, PDF or Excel
Index the keywords in your digital documents to expand search results
Highlight entered search terms in PDFs when they are returned as search results
In addition to the above application-specific modules, the WebGENCAT platform may be enhanced with modules to increase the number of users permitted, to add more processing power for large systems, to add multilingual capability and to segregate portions of the data into specific branches/departments.
