Base Component

Everything you need to get started!

The base component of the Eloquent Library application gives you everything you need to catalogue all types of resources and make them available on the Internet. Clients use any mobile device or their favorite browser to render everything – audio, video, flip books, maps, e-books, PDFs, websites, and more. Hard copy can be requested from the librarian with an online entry or an automatically populated e-mail.

Optional Modules

Easy to activate when you are ready!

The Member Module gives patrons the ability to register themselves, maintain their own demographics, monitor the status of their activities, access specialized reporting, and enjoy some read/write functions, some under the control of a moderator. It is Mobile-Friendly, so is a popular addition to the Base Component.

The Branch Module is also unique to Eloquent. It simplifies the process of many branch libraries using the same system located somewhere on the Internet. It enables related libraries to create a union catalog and provide global access for everyone to the catalogue, but restrict most other activity to the relevant branch. A central administrator and some staff will have global access to everything.

More Modules

All traditional ILS modules:

CIRCULATION MODULE
  • Copy records are easily created various ways:
    • Manually enter the record for new copies linking to the title or creating it on-the-fly
    • Use the cloning feature to quickly create multiple copies for the same title.
    • Enter the quantity of new copies in the title record and send them to a batch process that automatically creates all the copy records. Single-copy titles are automatic.
    • Spine labels and barcode labels are easily processed with PDF files processed with Acrobat anywhere on the Internet.
  • Variable loan periods are easy to maintain:
    • Copies are coded for various loan category;
    • Patrons are coded for various loan category;
    • A loan grid based on copy and patron loan codes controls automatic creation of loan period during the check-out of an item;
    • Closed days are avoided for automatically calculated due days.
  • Non-barcoded items such as journal issues may be circulated
    • Overdue notice still includes issue details
  • Requests can be made by patrons/clients/members
    • Become holds if available, otherwise reserves
    • Reserve automatically goes on hold when item returned
  • Public search shows availability of copies
    • "In" if any copy is available
    • Date of expected return, if currently out
  • Serials module provides option for issue detail
    • Availability of any issue
    • Reserve by specific issue
  • Physical inventory is easily performed without closing the library
    • Scanning of barcodes directly or with a portable barcode reader
    • Reports of all lost items
    • Automatic return of found items
  • Statistics of usage is automatically logged
    • YTD and lifetime use by patron
    • YTD and lifetime use by copy
    • Advanced search into circulation transaction for various statistics
  • Various check-out options available:
    • Fast barcode scanning
    • With visual verification of items and due dates
    • With traps and display of various exception messages
    • Display of patron details including all item out and personal picture and signature with option to print

FINES
  • Rate of fines can vary with type of material and patron
  • View and/or print report of fines pending and paid
  • Accept full or partial paymentt
BOOKING MODULE
  • Fully integrated with public access catalogue and circulation modules
  • Loan periods automatically controlled by loan grid
    • By category of material, and
    • By category of patron
    • Allowing for preparation and shipping time
  • Automatic selection of date requested if any copy available
    • Closest alternate time slot offered
    • Option to accept shortened time period on date required
    • Option to over-ride loan grid
    • Library closed days are avoided in assigning dates
  • Advanced search option into booking records provide valuable displays and reports
    • All bookings for one person
    • All bookings for one title
  • Daily picking lists in call number sequence for items to be shipped
  • Packing slips to accompany materials
  • Advanced search into booking records provide statistics of usage
SERIALS MODULE
  • Fully integrated with other modules
    • Journal titles are in catalogue
    • Requests, reserves and circulation at issue level
  • All bookings for one title
  • Single entry expands to create all volume, issue and copy records for entire term of subscription
    • Wide range of frequencies
    • Due dates automatically calculated
    • Special issues inserted later
  • Paper or electronic subscriptions
  • Two routing options
    • Automatic routing lists
    • Automatic reserve system
  • Automatic print of barcode labels
    • For circulation of issues
    • For tracking arrivals
  • Automatic claim reports
  • Comprehensive budget/expenditure reports
  • Supports foreign currency

ACQUISITIONS MODULE
  • Fully integrated with other modules
    • Orders link to titles
    • Orders link to clients/patrons & departments for budget
    • Create or edit patrons, titles, and suppliers on-the-fly as needed
    • View all detail about any title, patron, or supplier when preparing order
    • Public searches show titles with on order status
    • Reserves can applied to items on order
  • Efficient processing through stages in batches
    • Preparation
      • Many titles for one person/department
      • One title for many people/departments
    • Processing/sending order
      • By email automatically
      • By fax with order by automatic Acrobat
    • Receipt of shipment
      • Validate price
      • Validate quantity
    • Backorders automatically created
      • Monitored
      • Cancelled
      • Directed to another supplier
  • Any number of foreign currencies are supported
    • On supplier record for automatic use on PO
    • Converted to local currency on budget reports
  • Detailed budget reports
    • Detail within department
    • YTD summary for all departments
  • Outstanding orders considered as committed
    • Spent, committed, total, budget, and % remaining
    • Order allocated to this or next fiscal year
    • Always current, can be viewed prior to sending orders

MARC IMPORT
  • Populate your library with MARC records from any source
  • Automatically prevent duplication of titles and authorities on import
  • Automatically upload to Eloquent Library format
  • Customize your own MARC field mapping

All WebSuite Applications

The following features/modules are part of the WebGENCAT Platform, so are part of all four applications.

ARCHIVES – LIBRARY – MUSEUM – RECORDS



Mobile-Friendly
In addition to the other search options (public, staff, administrator) a mobile-friendly option is available. It includes some data entry, but mostly read-only, including rendering of various media types.

Users & User Groups
Any number of user groups may be defined, each with a unique menu limiting the functions available. Any number of personalized users may be assigned to a user group, each with their own name, password and e-mail address.

Unlimited Read-only
Any number of people can search the database anytime from anywhere.

End-User Access
Some customers offer an access to everyone for search purposes only (read-only) without a password. However, a very granular controlled access can also be configured. Various groups of individuals are given access to.

Unlimited Capacity
The software does not impose any practical limit to the size of any data field, data record, or database. Restrictions are imposed by the environment, such as disk capacity.

All Written Languages
Unicode compliance means that character sets for all written languages can be accepted as data, including the multi-byte characters of the Chinese and Arabic languages.

Multi-Lingual Users (additional module)
Users may log in with the language of their preference and get all user interfaces, including help messages, in that language. Any number of languages may be supported concurrently.

Translator User
This unique user has the ability to change all the data labels and help messages. These changes may be saved as the default English language or any other language. They personalize the default system and/or translate it for the user of another language.

Spell Check
All data entry is with a browser which will have its own spell check facility.

Intuitive & Precise Searching
Search options range from a very simple single-prompt keyword searches for novice users to complex multi-prompt searches with Boolean logic for experienced researchers who require precise results. The controlled vocabulary with synonyms and related functions imposed by the database help ensure precise search results. The Google-style keyword prompt can be placed on any Web page for access into an Eloquent application. The mobile-friendly is great for the general public as well as staff functions in the warehouse and other remote locations.

Report Generator
The report generator can output a wide variety of formats, including PDF, RTF, HTML, ASCII, EAD, XML, E-mail and Excel. Reports range from letter-style pages to columnar and summary reports with numeric totals. All can be viewed online. Some are designed for printing.

Shared Taxonomy
The Eloquent WebSuite enables an organization to maintain control over a standardized vocabulary for an enterprise-wide knowledge base. Skillful use of synonyms, see-also, and broader and narrower terms makes it easy for all users to comply with the standards. They create and maintain tables of authorized use for proper names of people places, organizations, geographic places, which can include links to Google Maps, and topical subjects relevant to their organization.

Branch Control
This module provides the ability to segregate a shared system so that each institution (department or branch) gets exclusive control over creating some subsets of the data while others are given global access and control.

Google Maps
Any item in the database may be displayed along with a convenient link to Google Maps. This may be the name of the geographic location stored in the authority table. Any item linked to this name can be displayed on Google Maps.

Google Maps Interface (extra module)
The base component of any Eloquent application can link geographic locations to Google Maps. This module adds a further search and display capability. For example, you may search for all churches or schools mentioned in the archives. They will all be displayed on a Google Map. From there a click on any location will display images and descriptive information from Eloquent Archives database. This is made possible by adding the postal/zip codes or geo-coordinates to the geographic elements in the Proper Names authority file. The new module makes all the information accessible by starting with the map. You get to see all the archival items and images related to each geographic location.

Google Analytics
The Public Access component has been integrated to Google Analytics so you can monitor research activity into the knowledge base. You will see what keywords are being used for searching and what areas of the database get the most attention.

Social Media
The Detail Display from the public access component of any Eloquent database will invite public participation: sharing the content with "friends". It can also be used by staff to deliver the results of research.

Batch Import
Large batches of data can be loaded as a background operation at the server. The process is launched form any browser. The results of the input can then be viewed and edited on a web form. The batch can include links to digital assets. The templates for such imports may be retained for repetitive use.

Eloquent Spreadsheet
This is a convenient way to manually enter many records as a batch. You get all the advantages of a spreadsheet plus the benefit of a Common Area where you add data that applies to every row in the spreadsheet. The batch may include links to the digital object. By tagging a group of images you can bring them all to separate lines of the spreadsheet.

Import Excel Records
This utility is for importing many records from an Excel spreadsheet to the Eloquent Spreadsheet. An intermediate step permits you to cleanse the data in the Eloquent Spreadsheet prior to saving it to the database. That may involve correcting date formats and correcting any terminology that is now controlled as accepted taxonomy by your Eloquent system. Entire new columns of data may also be added.

Digital Asset Management
The Eloquent WebSuite contains a digital asset management (DAM) component available to all applications. There is no restriction to the file type that can be attached, stored, and downloaded, including flip books for multipage documents and Jpeg2000 images of very large maps and architectural drawings. The digital objects are stored in a special resource folder on the same server as the Eloquent system or anywhere on the Internet/intranet.

All types of digital objects and electronic records may be attached to metadata records. They are delivered to users anywhere on the Internet.

Digital Images (a special digital asset)
Images can get special treatment, such as watermarks, slideshow presentations, and thumbnails of various sizes. They can automatically become imbedded into output of various type – printed or online. They can be managed as a photo gallery for public access. They are usually stored at a resolution that downloads quickly and displays well, so output may be configured to contain thumbnails that are generated on-the-fly.

If you have very high resolution copies of an image that you want to retain for printing, it can be kept as a 2nd copy that can be requested with a click. The general public may not be given the link, it is available for the staff.

Very large images of things like maps and architectural diagrams are stored as Jpeg2000pre-processed and pre-processed on the server so that the researcher can zoom in and out and move around.

Eloquent File Explorer
The Eloquent File Explorer is a user-level utility that works much like Windows Explorer to find any type of digital object on the local or shared drives, including those managed by SharePoint. It includes mapping of hidden fields such the following:

  • Filename
  • Date Created
  • File Type
  • Author
  • Version
  • Width, Height
  • X and Y Resolution
  • OCR’ed Text

Eloquent File Explorer also transfers a batch of data prepared by Captiva into a Web form for further validation and saving to the server. In addition to getting hidden metadata it can include text OCR’ed from zones on the document.

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