Users & User Groups
Any number of user groups may be defined, each with a unique menu limiting the functions available. Any number of personalized users may be assigned to a user group, each with their own name, password and e-mail address.
Any number of people can search the database at any time from anywhere.
The software does not impose any practical limit to the size of any data field, data record, or database. Restrictions are imposed by the environment, such as disk capacity and Internet or browser capacity.
All Written Languages
Unicode compliance means that character sets for all written languages can be accepted as data, including the multi-byte characters of the Chinese and Arabic languages.
Multi-Lingual Users (additional module)
Users may log in with the language of their preference and get all user interfaces, including help messages, in that language. Any number of languages may be supported concurrently.
This unique user has the ability to change all the data labels and help messages. These changes may be saved as the default English language or any other language. They personalize the default system and/or translate it for the user of another language.
All data entry is with a browser which will have its own spell check facility.
Intuitive & Precise Searching
Search options range from a very simple single-prompt keyword searches for novice users to complex multi-prompt searches with Boolean logic for experienced researchers who require precise results. The Google-style keyword prompt can be placed on any Web page for access into an Eloquent application.
The report generator can output a wide variety of formats, including PDF, RTF, HTML, ASCII, EAD, XML, E-mail and Excel. Reports range from letter-style pages to columnar and summary reports with numeric totals.
The Eloquent WebSuite enables an organization to maintain control over a standardized vocabulary for an enterprise-wide knowledge base. Skillful use of synonyms, see-also, and broader and narrower terms makes it easy for all users to comply with the standards. They create and maintain tables of authorized use of proper names of people places and organizations, geographic places with links to Google Maps, and topical subjects relevant to their organization.
This module provides the ability to segregate a shared system so that each institution (department or branch) gets exclusive control over creating some subsets of the data while others are given global access and control.
Any item in the database may be displayed along with a convenient link to Google Maps. A special module permits searching and displaying groups of locations on a single map.
The public access component of any Eloquent database can be expanded to invite public participation: sharing the content with "friends", adding comments, tagging photos, even adding new photos and documents.
This is a convenient way to enter a small batch of records at once. You get all the advantages of a spreadsheet plus the benefit of a Common Area where you add data that applies to every row in the spreadsheet.
Small batches of data can be imported from a format such as Excel into an Eloquent Spreadsheet web form where it can be validated and modified prior to saving to the database. The batch may include links to the digital object.
Large batches of data can also be loaded as a background operation at the server. The process is launched form any browser. The results of the input can then be viewed and edited on a web form. The batch can include links to digital assets.
Digital Asset Management
The Eloquent WebSuite contains a digital asset management (DAM) component available to all applications. There is no restriction to the file type that can be attached, stored, and downloaded, including flip books for multipage documents and Jpeg2000 images of very large maps and architectural drawings. The digital objects are stored in a special resource folder on the same server as the Eloquent system or anywhere on the Internet/intranet.
All types of digital objects and electronic records may be attached to metadata records. They are delivered to users anywhere on the Internet.
High resolution images get special treatment, such as watermarks, slideshow presentations, and thumbnails of various sizes.
Eloquent File Explorer
The Eloquent File Explorer is a user-level utility that works much like Windows Explorer to find any type of digital object on the local or shared drives, including those managed by SharePoint. It includes mapping of hidden fields such the following:
The Public Access component has been integrated to Google Analytics so you can monitor research activity on the knowledge base. You will see what keywords are being used for searching and what areas of the classification scheme get the most attention. For e-records, you get a list of the documents viewed and the number of times each is viewed over a designated period of time. A modest one-time consulting fee is associated with the installation of this feature.
|Archives, Library, Museum, Records||A||L||M||R|
|Unlimited Read/Write Clients in Eloquent Cloud|
|Unlimited Read-only clients from any server|
|Accessed for novice users|
|Supports flexible searches and precise results|
|Include digital assets of all types|
|Built with the WebGENCAT Toolkit|
|Easy updated with WebGENCAT Platform|
|Automatic update in Eloquent Cloud|
|Table for active people (clients, patrons, donors)|
|Table for Proper Names (controlled usage)|
|Table for topical subjects (taxonomy)|
|Storage locations for physical items|
|Tracking of borrowed items|
|Titles with many, possibly thousands, of copies|
|Legal retention requirements|
|Formal approval procedures for destruction|
|Has data with hierarchal structure|